Office Administrator
Remote-first
Fully flexible hours
Dog friendly
Job Description
Who We Are
Element is the startup which employs the core team behind matrix.org— the leading project for secure, open decentralised communication.
Matrix’s mission is to make messaging as open as email— allowing everyone to choose where their data is hosted, enjoy private conversations thanks to advanced encryption, and ultimately be in control of their own communication.
The Matrix protocol is used by millions of people globally, from the French and German governments through to community groups and open source projects like Mozilla, KDE, GNOME and Wikimedia.
Matrix powers Element, our flagship messaging apps for the web, iOS & Android, along with EMS, our SaaS platform for personal & professional use.
We build things for everyone, and we know we can’t succeed without a diverse team. Our hiring process is designed to be humane and give candidates the best chance to show us what you can do. If we ever fall down on this, please let us know.
The Role
Element is looking for an organised and enthusiastic Office Administrator to support the management and running of our fast growing office in Chiswick, London. The successful candidate will be proactive, with a can-do attitude and strong organisational skills.
This role will be full time and will encompass general office management and ad-hoc administrative support to the Business Administrator. The successful candidate will be expected to work from the Chiswick office 5 days a week between the hours of 9:00AM and 6:00PM.
Responsibilities:
- Office administration including stationery and supplies stock management, facilitating meetings, managing the post, office tidiness, general maintenance.
- Managing company merchandise.
- Organising and purchasing office refreshments.
- Welcoming visitors and organising building access.
- Meeting room management.
- Working with the wider biz ops team to organise events and socials.
- Assisting with ad-hoc projects and travel arrangements.
- PA assistance to management
Requirements
- At least 1-2yrs experience in a similar role in a fast paced environment.
- Strong organisational and planning skills with exceptional time management.
- A keen interest in technology.
- Proactive in approach with excellent problem solving skills.
- Ability to work under pressure and to meet deadlines.
- Previous PA/admin experience.
- Experience working in a startup environment is a bonus.
Benefits
Our general approach is to treat people like adults and acknowledge that by being flexible we create an environment for people to do their best work. For more details here is our manifesto. That said specific points that differentiate us:
A competitive salary, bonus and meaningful equity options
Family friendly environment, many of the team have small children and we look to accommodate that as best we can
People tend to stay with the company for a long time, we take this a sign that we have a cohesive supportive culture, that we have engaging challenging work and that people can develop their skills and careers here for the long term
Training and development opportunities
Company pension scheme (UK)
A generous holiday allowance
Private Healthcare for you and your family (UK)
Element does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Company benefits
The FlexScore® is the result of a rigorous 2-step verification of a company’s flexibility
First we assess the flexibility options Element provides and then we anonymously survey a statistically significant proportion of their employees to make sure Element is as flexible as they say they are. Our assessment is based on the six key elements of flexibility: location, hours, autonomy, benefits, role modelling and work-life balance.
We ask the hard questions so you don’t have to.
Working at Element
Company employees
Gender diversity (male:female:non-binary)
Office locations
Funding levels
Hiring Countries