Executive assistant to the Director

Job Description

Job title

Exec PA/Ops

Main purposes and tasks of the job

To support the director on a day to day basis
- diary management, travel, events, staff coordination and the like

To manage the office administration to ensure
the a proper and compliant flow of office procedures are adhered to and
including:

●     
first point of contact for
calls into the office

●     
office facilities

To liaise with clients (from a Consortium
perspective) to ensure:

●     
comprehensive onboarding
experience and offboarding

●     
accurate data management in
core systems

●     
regular client feedback is received
and acted upon

To liaise with Account Managers when any
specific matters arise due to their clients and provide general
administration support if required

Assist with the management of the ladies lunch
club, booking of venues, collating attendees and dietary requirements.

Reports - compiling monthly ‘capacity
reporting’ and identifying any trends

Attend events on behalf of Consortium

Key
Skills

●       
Clear, concise
communication skills

●       
Good with English (verbally
and written)

●       
Excellent phone manner

●       
Super organised

●       
Exceptional attention to
detail

●       
Able to work in a team

●       
Good keyboard skills

●       
Must be familiar with
Google suite, O365, MS Office / Email (Gmail) / Internet

Person
Spec

●       
Confident - happy dealing
with people on the phone and face to face

●       
Happy to adapt, flexible
approach 

●       
Positive outlook

●       
Self-motivation and a
desire to learn

●       
Professional attitude