Payroll and HR Administrator (0819)

Job Description

We are looking for a skilled Payroll and HR administration colleague with generalist HR social legislation knowledge to be responsible for administrative HR tasks, assisting with payroll, advising staff on policies and procedures and contributing to various HR initiatives.

ClientEarth’s Global People & Culture Department supports our c.300 employees, enabling them to deliver our mission – using the power of the law to bring about systemic change that protects the Earth for – and with – its inhabitants.

You will be working within the People business partner model, to support our team in Brussels (currently ca. 60 employees) in the provision of a comprehensive People service in order to support the achievement of our organizational goals.

You will also be working closely with other members of the Global People & Culture Team. You will act as the first point of contact for day-to-day HR administration needs of the Brussels team.

Meet your Manager

In this role you will be managed by Peter Gijbels, People Partner for the Brussels and Berlin office. Peter joined ClientEarth in 2022, and is a seasoned people manager and expert in hard and soft HR including union relations, through his long years of international experience both in HR consultancy and operational HR functions.

Main Duties

• Payroll and HR Administration - Coordinate the provision of accurate and timely monthly payroll information, changes to conditions of employment, ensuring related documents are issued and information is recorded and processed in a timely and accurate manner
• Employee Onboarding - Prepare contracts of employment and addendums, complete HR on-boarding, including carrying out HR inductions with new joiners and compilation of labour documentation

See the job description (below) for a full list of duties for this role.

Role requirements

• Fluent (CEFR level C1) in English
• Good professional working knowledge of French and/or Dutch
• Qualified HR professional or equivalent work experience in Belgium
• Good knowledge of Belgium employment laws and regulations
• HR Administration experience, consisting of
  • Running monthly payroll
  • Preparing employee contracts and variations
  • Updating and maintaining employee records (files and data in HRIS)

See the job description (below) for a full list of requirements for this role.

Note to candidates: We know that long lists of criteria can be daunting and that some candidates will not apply for a role unless they feel they are 100% qualified. If you feel you meet at least some of the essential criteria, we still encourage you to apply.

Further Information

Have a question about this job? Please visit our Careers site for advice on applying, FAQs, and more.

Flexible working: We are proud to be a Flexa accredited Employer. Visit our Flexa Employer page for more information on our approach to flexible working. Our flexible working policy allows our people the choice to decide to work from home/another location in the country where their contract of employment is issued for 80% of their month, with the other 20% of their month being office-based See our Benefits page for more.

ClientEarth values diversity and inclusion and the benefits this brings. We aim to appoint the most suitable candidate at all times and welcome applications from people from all different backgrounds.

Please note that ClientEarth is only able to employ those who have the pre-existing legal right to work in Belgium.

ClientEarth is not a law firm and does not provide legal advice or legal services to third parties.