Bid Coordinator (remote)

Job Description

The Bids and Tenders Team hold a wide commercial understanding of the Company. The Team primarily manage the tender’s function, distributing Public Sector opportunities, manage our Framework Authority relationships, and write persuasive and informative responses to ITTs. boxxe’s services portfolio is developing successfully, creating higher demand for bespoke service proposals. Due to company growth, it is important that we have professionalism underpinning all our processes. As such, it is of growing importance that we introduce additional resource for organising and managing the elements of bid and proposal responses.

Your Mission

To support the Bids and Tender function focusing on supporting with Microsoft Specific Tenders and support the wider Sales Teams with proposals as required within and outside of Public Sector IT Framework Agreements.

To provide on-going assistance to the Microsoft Bid Manager in the creation of responses, and management/co-ordination of Microsoft Tender Projects within the Public Sector, liaising with various departments to promote initiatives that enhance and develop boxxe business working towards the annual business plan.

How you’ll fit in to the big picture

boxxe’s capabilities and capacities are growing day by day, with repeatable yet tailored services. With this growth comes natural requirement to grow the supporting Teams. Bids and Tenders are integral to the Company’s success and business development that drives growth from new business and revenue. To ensure success of the Bids process and achieve this Company expansion, clear, concise messaging, and management of each Tender is required. The individual required will need to have strong written communication skills and motivations. This will allow Account Managers to respectively concentrate on their strengths and generate Bid’s success and business development.

What you’ll be doing

• To edit, proof, and correct content in preparation for Bid submissions, presenting work to the Microsoft Bid Manager for approval.
• To collate, store, and distribute content that can be used within Bids and Proposals, working with various teams to co-ordinate and organise Bid content.
• To provide on-going support to Sales Teams in the production of proposals in response to “Mini-tenders”, “Mini-competitions”, or “Further competitions” (typically generated through PS Framework Agreements), keeping up to date records that assist with the co-ordination of this activity.
• To keep accurate and up to date Management Information to support the Bid Manager informing various stakeholders across the company of Bid progress and success rate.
• To seek out new working practices that streamline the Bids function, improving its quality and efficiency, whilst ensuring any amendments and enhancements to procedures are clearly documented within the company Quality Management system.
• To maintain an agile and proactive focus upon the development of business through this function, providing a prompt response to reasonable requests commensurate with the remit of this Job Description.

What experience we think you’ll need

• Self-starter who can work on own initiative.
• Excellent communication skills for team working, reporting to peers and management.
• Excellent written skills (focussing on persuasive writing abilities)
• Good command of English (proven).
• Strong decision making and evaluation skills.
• The ability to embrace and improve with feedback.
• Competent knowledge of MS Office platform, including use of Word & Excel.
• Technical or IT Industry knowledge desirable (not mandatory).
• Proposal or Bid writing experience desirable (not mandatory).
• Microsoft Licencing knowledge is desirable (not mandatory).
• Microsoft Teams and SharePoint experience desirable (not mandatory).

boxxe embraces diversity. As an equal opportunity employer, we are committed to building a team that represents a variety of backgrounds, perspectives, and skills. boxxe does not discriminate based on race, religion, colour, national origin, sexual orientation, gender identity, age, marital status, veteran status, or disability status. All our employment is based on qualification, excellence, and business need.