Flexa
15below • Brighton, United Kingdom

Executive and Events Assistant (Brighton/Hybrid)

Employment type:  Full time

Remote-first – With Office Space

Core hours 10–4

Dog friendly

Job Description

We make journeys easier and more enjoyable by giving our customers and their passengers a stronger sense of control. From disruption management to hyper-personalised pre-departure communications and mobile boarding passes, we build the technology to help companies stay connected with their customers at every stage of their journey.

Established in 2000, we have since grown to become one of the travel industry’s major suppliers of passenger messaging solutions. More than 50 airlines, rail and travel management companies, including British Airways, CWT, Qantas, Ryanair and JetBlue use our notifications platform. With exciting ideas for the future, it’s time for us to expand our growing team and we’re hoping you are who we’re looking for.

Our culture:

Our culture is at the heart of what we do every day, and travel is part of that too, that’s why we’re proud to live by our values.

Flying high: yet still climbing
We know our stuff and are happy to share our knowledge and expertise. We pride ourselves on being at the top of our game and strive to keep learning.

People are our passport to success: they're at the heart of everything we do
We develop strong relationships built on trust and respect, and always do the right thing by each other and our customers.

Accelerating forward: embracing change, challenge and growth
Whether it's for ourselves, our colleagues or our customers, we are always looking for ways to improve and to grow. We're not afraid to challenge the status quo and drive change with enthusiasm.

All inclusive*: we're a strong, collaborative community
We share the same vision; to make 15below the best it can be. We pull together to make it a reality, look out for each other along the way and make sure everyone's voice is heard.

Enjoy the journey: bringing fun and positivity to everything we do
We're proud and passionate to be part of the 15below family, and never take ourselves too seriously. Having fun is really important to us.

* We are committed to maintaining our welcoming and open culture where differences are embraced. We know that some people are hesitant to apply for roles unless they tick every box, but if you’re excited about this role and your experience doesn’t fully align, we encourage you to apply anyway. You might be the right person for this or other roles.

The role:

As Executive and Events Assistant, you will be responsible for a varied scope of duties within a highly dynamic and growing team.

  • The EA element of the role is a job share. As part of this role, you will be responsible for:
    • Producing documents, spreadsheets, reports and presentations.
    • Undertaking research and presenting findings.
    • Booking travel and accommodation for the CEO and other team members.
    • Diary management, including booking company update and board meetings.
    • Courier management and bookings.
    • Minute taking in various meetings and tracking actions.
    • Processing expenses.
  • The Events Assistant element of the role will include:
    • Supporting the Marketing team with the events calendar
    • Assisting with delivery of B2B events, including, summits, conferences, awards and networking events worldwide
    • Managing event logistics, including exhibition stand design, branding, meetings and networking, hotel bookings, international shipping and all associated logistics
    • Fully briefing all remote and onsite teams to ensure smooth running pre, during and post event
    • Supporting to produce high quality innovative and tailored marketing materials
    • Source, liaise and manage venues, event contractors and suppliers
    • Attending team meetings and providing updates on upcoming events
  • In addition, the role may involve supporting the wider Commercial team depending on the changing needs of the team and capacity within the role.
  • Ad hoc facilities management support.

Requirements

The kind of person you are:

  • An expert in Microsoft Office, especially Word and Excel.
  • Have faultless communication, numeracy skills, and attention to detail.
  • Excellent organisational skills with the ability to prioritise, multi-task, work at pace and to tight deadlines
  • A pro-active and flexible self-starter with effective prioritisation skills.
  • A proven track record in event organisation and delivery
  • Takes pride in delivering a first-class service in an EA role.
  • Thrive on challenges, love grappling with complexity and can make the most difficult concepts easy to understand
  • You have a calm presence of mind and a strong sensible streak.
  • You know how to have a bit of fun now and again.
  • Experience using CRM systems (e.g. Salesforce) is desirable, but not essential.

Benefits

Work is a big part of life, so it has to be motivating and enjoyable. This job is about empowering you to do the work you do best and be part of a fantastic team.

  • 25 days annual holiday (increasing with service)
  • Flexible public holidays
  • Private Medical Insurance
  • Life assurance
  • Flexible working
  • 5% employer pension contribution and salary sacrifice scheme
  • Perkbox retail freebies and discounts
  • £1,600 IT budget
  • Fortnightly knowledge-sharing ‘DevEds’
  • Friday ‘wind downs’ and company social events
  • Flexible benefits (tech/mobile/holiday/bike schemes and season ticket loans)

We’re certified with Flexa, making us a ‘truly flexible employer’. Flexibility is part of our culture and if you’d like to know more about this then take a look at our Flexa profile

Wellbeing is very important to us and so we have a brilliant and holistic programme in place to support with everyone's home and work life. We’ve got lots of fantastic resources, practical guidance, and engaging sessions to help with mental, physical, and financial wellbeing.

Further information

Location: Brighton/hybrid (within the UK).

Hours: Full-time (37.5 hours per week)

Reports to: CEO

Please note that we review applications as they are received, so please don't delay submitting your CV!

Company benefits

Open to part-time employees
Open to job sharing
Enhanced maternity leave – up to 26 weeks, full-pay
Enhanced paternity leave – up to 4 weeks, full-pay
Adoption leave – up to 26 weeks, full-pay
Shared parental leave – up to 26 weeks, full-pay
Work from anywhere scheme
25 days annual leave + bank holidays
Enhanced sick pay
Work from home allowance
Flexible Bank Holidays - exchange Bank Holidays and use them on any other working day.

We asked employees of 15below how satisfied they were with flexible working, and this is what they told us

Location
94%
Employees are very happy with their working location freedom
Hours
89%
Employees are very happy with the flexibility in the hours they work
Benefits
81%
Employees are very happy with the benefits their company offers
Work-life balance
78%
Employees feel that they can switch off quite easily from work
Role modelling
88%
Employees feel that flexible working is part of the culture
Autonomy
88%
Employees feel they have complete autonomy over getting their work done
Working at 15below

Company employees

80

Gender diversity (male:female:non-binary)

65:34:1

Office locations

Brighton, Sydney

Hiring Countries

Australia
United Kingdom
What employees are saying

15below are by far the most flexible company I've ever worked for. The company understands why it's important to have a work/life balance and a comfortable environment to work in, and everyone goes above and beyond to ensure employees are happy, motivated and fulfilled in their career.

15below Employee